LODGE TRIP CANCELLATION POLICY
Golden Powder Guiding | Last updated: November 3, 2025
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Booking Structure
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No individual seats sold — You book the entire lodge.
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Price per person assumes 12 participants unless a different size is confirmed in writing via email.
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If fewer than 12 attend, per-person price does NOT decrease — group still pays full lodge cost.
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COVID-19 & Government/Supplier Closures
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No automatic refunds.
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Any refund evaluated case-by-case at GPG’s sole discretion.
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GPG may not have funds to refund due to fixed costs.
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Rebook option: Same trip, next season (space permitting). No fee.
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If partial refund approved: 3% credit card fee + $150 admin charge deducted.
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Insurance is mandatory — you must cover closures via travel insurance.
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Standard Cancellation (Client-Initiated)
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All trips are non-refundable. Participants can substitute their spot with enough notice.
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Group is 100% liable for full lodge cost.
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Cancelled participant must find own replacement (see Participant Replacement) or group pays.
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Participant Replacement
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You may transfer your spot with GPG approval (safety & group fit).
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You find the replacement.
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GPG assists for a flat $500 fee (vetting, contracts, logistics).
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Request in writing ≥ 30 days before trip.
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No transfers inside 21 days — spot forfeited.​
Travel Insurance — SUGGESTED
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Book with credit card offering trip-cancellation coverage.
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Every guest needs comprehensive insurance including, but not limited to:
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Cancellation / interruption
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Medical evacuation
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Government closures
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Deposit & Payment
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Details:
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Deposit: minimum 20% non-refundable at booking
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Final Balance: Due 100 days prior to trip start
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Late Payment: 5% penalty; spot forfeited after 7 days
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Currency & Tax: CAD + 5% GST
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Credit Card Usage Fee 3%
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Group Organizer Duty
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Person who books = Group Organizer unless otherwise stated via email.
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Responsible for gathering participants, aiding in the communication and following up of unpaid invoices.​​
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DAY & MULTI-DAY GUIDING CANCELLATION POLICY
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Golden Powder Guiding | Last updated: November 3, 2025
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Booking & Payment
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50% payment required at booking.
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Remaining 50% due 100 days prior to trip start date.
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All prices in CAD + 5% GST
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3% Credit Card Fee
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Cancellation Policy
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ZERO REFUNDS — UNDER ANY CIRCUMSTANCES.
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Booking is non-refundable from the moment of payment.
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No exceptions for personal reasons, weather, illness, or closures.
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Transfers / Replacements:
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NOT ALLOWED.
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Booking is tied to the named individual(s) only.
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Unused spots are forfeited.
COVID-19 / Government / Supplier Closures
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No refunds.
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GPG may not have funds to refund.
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Your travel insurance must cover these events.
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GPG will provide documentation for insurance claims.
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Force Majeure
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If guiding cannot occur due to avalanche hazard, extreme weather, road closure, etc.:
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GPG retains up to 50% of fee to cover fixed costs.
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Any refund above 50% issued within 30 days minus 3% credit card fee + $150 admin.
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Trip Insurance — Highly Suggested
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